End of Year Carryover - Overview

Introduction

This section provides guidance to Approved Organisations and the NZTA (State Highways) on how unspent allocation is managed at the end of each financial year.

Further information on how the rules for end of year carryovers are applied to specific work categories is provided with the work category A type of activity – not confined to a particular activity class, e.g. new roads (work category 323) appears in:

* activity class 12 – local road improvements
* activity class 13 – state highways improvements guidance.

Carryover The unexpended allocation for an approved project in any year that is required in the next year. within the 3 year NLTP A National Land Transport Programme Interrelated and complementary combination of activities that, when delivered in a coordinated manner, produce synergies – can span more than one work category and more than one activity class, e.g. a programme could include a road improvement and public transport improvement activities. adopted by the NZTA under section 19 of the LTMA, as from time to time amended or varied

Unspent allocation can be carried over within the 3 years National Land Transport Programme Interrelated and complementary combination of activities that, when delivered in a coordinated manner, produce synergies – can span more than one work category and more than one activity class, e.g. a programme could include a road improvement and public transport improvement activities. , but may be subject to NZTA approval.

For programmes (such as Maintenance, Renewals and Public Transport), an application for the cashflow adjustment should be made via the Reviews module in Transport Investment Online (TIO The NZTA's web-based funding allocation system. ) and must include justification as to why the funds should be carried forward.  Approval will be made by the NZTA Board The NZ Transport Agency Board. or approved delegate.  If carryover is not approved, NZTA will declare the unspent allocation as surplus budget Excess funds which must be declared as soon as they are identified.
Early declaration of excess funds will not preclude the later consideration of a request for reinstatement of funds. Such requests will be given first priority for available funds. and TIO will be updated accordingly.

For improvement projects and studies, TIO The NZTA's web-based funding allocation system. will automatically carryover the unspent allocation to the following year.  As soon as it is known that there will an under spend within the current financial year, an application for a cashflow or cost scope adjustment should be made via the Reviews module in Transport Investment Online (TIO) and will be approved by the appropriate delegate.

Carryover The unexpended allocation for an approved project in any year that is required in the next year. to the next NLTP A National Land Transport Programme Interrelated and complementary combination of activities that, when delivered in a coordinated manner, produce synergies – can span more than one work category and more than one activity class, e.g. a programme could include a road improvement and public transport improvement activities. adopted by the NZTA under section 19 of the LTMA, as from time to time amended or varied

Unspent allocation can be carried over to the next NLTP A National Land Transport Programme Interrelated and complementary combination of activities that, when delivered in a coordinated manner, produce synergies – can span more than one work category and more than one activity class, e.g. a programme could include a road improvement and public transport improvement activities. adopted by the NZTA under section 19 of the LTMA, as from time to time amended or varied A National Land Transport Programme Interrelated and complementary combination of activities that, when delivered in a coordinated manner, produce synergies – can span more than one work category and more than one activity class, e.g. a programme could include a road improvement and public transport improvement activities. for the following project types which have funding approval:

• Road Improvements and Public Transport Improvements, excluding Minor Improvements
• Emergency Works
• Resilience Improvements
• Programme Business Cases
• Activity management planning improvement
• Transport model development

WC001: Regional land transport planning management activities should be set up to cover the costs of developing the next Regional Land Transport Programme Interrelated and complementary combination of activities that, when delivered in a coordinated manner, produce synergies – can span more than one work category and more than one activity class, e.g. a programme could include a road improvement and public transport improvement activities. , therefore at the start of an NLTP A National Land Transport Programme Interrelated and complementary combination of activities that, when delivered in a coordinated manner, produce synergies – can span more than one work category and more than one activity class, e.g. a programme could include a road improvement and public transport improvement activities. adopted by the NZTA under section 19 of the LTMA, as from time to time amended or varied these should be wound up and any surplus declared.  Note that the Transport Agency allows these activities to be carried forward to allow any late costs or invoices to be claimed.

TIO The NZTA's web-based funding allocation system. will automatically carryover the unspent allocation every year.  Therefore it is vital that Approved Organisations and the NZTA (State Highways) declare the unused allocation for completed projects by making a cost scope adjustment via the Reviews module in TIO The NZTA's web-based funding allocation system. .

NB A future upgrade to TIO The NZTA's web-based funding allocation system. will allow the project to be marked as completed.

Increases in total cost for committed projects

Increases to the total cost of a project having an allocation programmed over two or more years are not considered as part of the end-of-year carryover process. Programming organisations must submit these requests at the first review of the following year of the NLTP A National Land Transport Programme Interrelated and complementary combination of activities that, when delivered in a coordinated manner, produce synergies – can span more than one work category and more than one activity class, e.g. a programme could include a road improvement and public transport improvement activities. adopted by the NZTA under section 19 of the LTMA, as from time to time amended or varied .